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Are you planning to move to a new office? Planning for an office shifting and moving to a new office cannot be a fun chore. The whole process from planning to shift will make add up lots of stress. There are certain things that you need to do during the course of the stressful affair of office moving. You need to relocate office commodities such as laptops, computers, printers, furniture, and documents. In addition, you need to coordinate your employees for the change. Moreover, you need to ensure that your business does not hamper because of relocation.
In a nutshell, you will have lots of complications in the process. You may feel stressed. How will you cope with the stress of office shifting? How will you avoid the complications of moving your business from one location to another? No worries! Here are 6 vital tips that you may find helpful.
Table of Contents
1. Plan Office Shifting Early
Moving offices from one location to another is a time-consuming process. You will need to go through a complicated process and make lots of arrangements. Probably, you will rush to get things right for your move. Also, you need to figure out enormous logistical management for your office belongings.
To ensure the safe and hassle-free transfer of business commodities, you need to create the best plan of action. A perfect action plan will keep you informed, and you will not miss out on any task.
Poor planning and mismanagement may push back many things that go into your business. You would never want to see a prolonged relocation because of poor management. A prolonged process can add up stress. Hence, you need to plan your office move as early as possible to avoid the last-minute hassle.
Make sure you have notified all your employees about the move. Also, schedule the right appointments with important vendors, like moving companies and cleaning service providers.
If you take your time to create the best plan, you will get a much smoother and faster office relocation.
2. Communicate with Your Office employees
I have already briefly mentioned that you should notify your all employees about the move. Do not tell them all of a sudden — it’s time to move to a new home. Your employees may feel uneasy, as they may also need to make several arrangements.
After all, the change of office location can also affect the ways your employees commute to and from work. For some employees, your new office may be near, while for some it may be far away. Therefore, they will need time to arrange for the upcoming move. If you notify them earlier, they will have time to plan for the move.
Being a responsible employer, you should inform your employees well in advance. This will allow them to take necessary steps and plan for the office relocation consequently.
3. Assign a Project Manager
The process of office shifting is a big task you need to accomplish. As an office owner, you will have lots of external works to avoid your business being affected due to relocation. You may not have enough time to look for chore tasks related to moving. You may not have enough time to supervise the process even after you have hired the best office moving company in the city.
As an employer, you understand the role of a project manager very well. A project manager is someone that takes care of entire activities that are accountable for generating businesses.
Consider your office relocation as a project. Choose someone from your team that can take responsibility. But make sure to pay them extra out of their job description. If you cannot find someone that can take the responsibility, consider hiring a professional project manager. There are several agencies that could provide you with a freelance project manager.
4. Deep Clean Your Old Office Before Leaving
You have decided the date of moving office. That big day is approaching soon. Before you leave your old office, check your lease terms thoroughly. Certain leases require you to make your office spotless before you leave it. So, ensure that the office is back to its former condition.
If you have an obligation for cleaning your office before leaving, ensure to do this earlier. Engage a professional service for the deep cleaning of office on time. There are numerous related portals through which you can hire a deep office cleaning service. You can take the advantage of it.
Also, think about your new office. It would be always pleasing to move into an office that looks brand new. A brand-new office signifies the new beginning of your business. For this reason, you would never want to move into an office that is not sparkling. So, ensure that you do deep cleaning of your office too. You may not have enough time to clean your both offices at a time. That is why hiring a professional cleaning service is recommended.
5. Hire Professional Packers and Movers
For a safe and hassle-free office moving experience, you need to hire the best packers and movers. Ensure that you hire professional movers that specialize in office relocation. Make sure they have handled office shifting requirements earlier. Do not forget to ask the information about their past customers.
It is a good idea to ask your employees to do some shifting tasks for moving. But remember, your employees do not have experience in doing shifting tasks. They cannot handle the shifting of heavy office equipment. Also, it can risk injuries to your employees. Therefore, it is better to hire professional packers and movers that could help you with shifting your office belongings.
When hiring a professional office moving service, ensure that you give the right information about the things you have already completed. Tell them the complete details of your move. Before making a final deal with any moving company, make sure they fit your needs and budget. It is better to compare estimates from multiple companies to save money on office moving.
6. Update Your Address Everywhere
The process of office shifting is not only a matter of physical work. You also need to do the necessary follow-ups that are likely to happen in your business.
One of the most crucial follow-ups you need to do is to update your office address everywhere. So, update the address before you move to your new office. Consider updating the address in the following:
- Company or business website
- Online business directories
- Google business
- Social media platforms
- YouTube channel
- Business cards
- Company letterhead
- Business associates
- Related vendors and suppliers
- Banks and other financial organizations
- Post office
Moving an office from one place to another can be stressful. However, you can minimize the stress by good preparation, necessary steps, and coordination.
If you are organized and prepared, it is certain that you will have fewer problems to face in the process. Also, it will make you less worried about any interruptions that may occur.
I hope that you will prepare for your upcoming office relocation with the tips mentioned in this article. If you follow the above office moving tips, you are guaranteed to enjoy a hassle-free move to your new office.
Now I am getting a little greedy. Please share this article on your social media handles. If you do this kind act, you will help others who are looking for some great office relocation tips.