Five Easy and Simple Steps for Organizing Office Relocation

Five easy steps for  Office Relocation
Five easy steps for Office Relocation

Shifting office is more stressful as compared to household moving. A residential move is usually more flexible in terms of timing and unpacking schedule. Most individuals and families have some flexibility in their schedule and are willing to work with the moving company in terms of determining an acceptable moving date, start time, end time and unpacking. But the situation is adverse when you are supposed to change your office address.

It is a boundation that you need to move your office in weekend or during some holiday time so that the business may not get disturbed by that.  You want the corporate relocation company to unpack everything and have all of your systems, telephone, computer networks, servers etc. to be up and running on Monday morning. In order to handle each and every complexity of office move it is suggested that you hire packers and movers for their services. A trusted company will provide you the best experience of shop shifting and office relocation.

Packers and Movers in Hyderabad (State Telangana) INDIA

Approaching the best company for office shifting is actually a tough task. You need to select the best among the rest. We are listing here few questions that could help you in knowing everything essential about the moving company for your safest office shifting.

  • How long the company has been in this business?
  • Does the company specialize in corporate moves?
  • How many commercial moves has the company performed in last six months?
  • Cost of packing material is included in moving estimate?
  • Does the company have its own moving truck or van or rent truck?
  • Does the company provide insurance?
  • Does the company provide IT and phone set up services?

Here we are telling you five steps for organizing successful office move. Follow these tips and undergo safe shifting of your commercial goods.

Make Team: Work at your office is a perfect example of teamwork. You need to show the same when shifting your office goods as well. Planning is the most important part of an office move. You need to be up and running ASAP. Your move is successful only if you can get into work and normal business routine the next day you shift possession to the new office. The more preparation and planning you do in advance, the better chance you have in achieving this goal.  The less time you spend organizing your new office, the more cost-efficient you will be for your company.

Having the floor plan and a blue print of goods organization at the new space is required well in advance so that you can cope up with the requirement.  Delegate duties and chores among your team members this will lower your burden. IT people need to be in charge of moving their equipment and setting it up in your new location. Management roles need to help organize their departments and make sure that they are ready to perform their duties as quickly as possible after the move. You must have a project manager to work as a mediator between movers and office.

Inventory: It is actually very hard to keep track of all of the equipment and furniture in a medium or large office. It is with the inventory only that you can keep a track of the things that you will be moving to the next destination. The best way to do so is by giving inventory sheets to your employees and having each employee create his her own inventory list. The team that coordinates the move should create an inventory list of general office equipment that does not belong to a specific person. In the same manner different departments have their own inventory list so that things may be tracked easily at the next destination.

Packing Supplies: You are supposed to carry enough of packing supplies. Make sure that you provide enough packing boxes, tapes, packing paper and bubble wrap to your employees. Engaging your employee for packing their belongings with adequate packing supply will eradicate your worry of office relocation to a great extent.  Talk to your moving company before starting to pack and get their advice on how to pack different types of items properly. Labeling of items is another necessary thing to be done while packing.

De Clutter: Office relocation is really a big move for you, taking everything with you at the next destination is not at all productive. You and your employees will find many unwanted, unneeded, expired items that your company does not need. After determining the disposable items sell them by contacting companies that specialize in sales of old office equipment or donate them to non-profit organization.   Make sure nothing gets left behind or overlooked.

Make your office shifting or shop relocation the easiest move for you. Hire packers and movers for undergoing a safe shifting. These five steps will definitely aid you in eradicating the worries of shifting your commercial goods from one place to another.

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Some Awesome Hacks for Easy Commercial Relocation or Industrial Goods Shifting

Awesome Hacks

Commercial or industrial goods shifting are the toughest tasks that one needs to undergo in his life. It can be daunting and stressful, to say the least.  It involves the entire staff and requires a lot of planning to ensure the process goes smoothly. If you have never been involved in a commercial relocation before, you may not know what to expect or how to prepare. When a person is relocating his household goods he has the responsibility of the things that he possesses and which are his whole and sole property, but the situation is not the same in industrial goods shifting or commercial relocation.

When you are moving with the commercial goods the situation is just reverse, the goods that you are carrying are the source of income of the people associated with your office. So in order to tackle the responsibility in the best manner one needs to devote much time for it. Commercial relocation is a tough task hence approaching professionally competent moving company for the same is required. You can handle household shifting at your own risk but in case of commercial shifting you need the assistance of experts because the task is really very tough. If commercial shifting is your next move then we are here mentioning the best ways for you to undergo the complications of the move and come out in bright colors of this biggest hassle.

Preparation for Commercial Move

  • Planning and preparing the move in advance is something that you need to do at the top priority. Actually this is the only way out for you to get the positive outcome for this big move of yours. Ask each employee to clean out their own offices and form a team to do the storage areas.

  • If you hire a professional mover, look for one that will assign you a moving consultant to help you create a move plan and provide assistance throughout the entire process. However having a project manager from your own side, will also work in the need of proper management of your move.

  • Ask the head of each department to inventory all items to be moved in their department. Have them make a separate list of any items that have special needs, such as servers or sensitive technology, and make arrangements with the movers for their transport. This is a great way out to spot things easily at the next destination without unwanted losses.

  • It would be better if you ask each employee to pack their own offices and to label the boxes with their names. In this way you can save money on packing and only the relevant things will be packed to the next destination.

  • Finalize the floor plan of the new commercial space before moving day and provide this to your movers. They will most likely use labels or color coded stickers coordinate the boxes and furniture with their spots in the new office. Remember commercial move is a big thing hence informing everyone attached to it is necessary.

  • Make a list of any modular furniture that will need to be disassembled and provide this to your movers. Some professional movers will have a modular furniture specialist as well. So, ask this to your mover in advance.

  • Your business has many associates too; hence don’t forget to inform everyone about the move. Be sure to update your address with vendors and clients. This should be done at least a month prior to the move.

  • Checking about the utility supply at both the locations is necessary. Make sure that electricity, water, and phones, internet will be turned on and ready by the time you arrive at your new location. Make the full arrangements from your side so that your employees will come to routine at no time.

  • Make sure that any data cabling is installed and tested before moving day. If you are packing your IT equipment, pack it last, so it can be unpacked first. This will allow your IT team to immediately get to work setting up the network, phones, etc.

Moving Day

Moving day is going to be the toughest moment of your commercial shifting. You need to be attentive throughout. You have to create supervisory team with proper management of communication so that things will be arranged in a good manner there.

Conduct a short meeting to go over the move plan one last time and handle any last minute issues. Another thing that you need to make sure is that everyone has a copy of the color coded or labeled floor plan. And last but not the least don’t forget to do a final walk-through once everything is packed and out of the office.

Remember, any transition can be stressful, so plan ahead and work together.  The above tips are really going to help you in industrial goods relocation. You should approach reliable and professional packers and movers for your commercial goods shifting to insure that you can get back to your business at no time, or at the shortest time.

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